New in the World of Expense

Contributed by Raegan Harouff Gaye

Employee Award Taxable for Gift Cards of Various Amounts

If gift cards of varying amounts are purchased in one transaction using the T&E card, please itemize different gift card amounts so the recipients are taxed correctly. For example: If you purchase one $100 gift card and one $200 gift card in the same transaction (on the same receipt) and you don't itemize, Workday will divide the total into equal amounts and tax each recipient for $150 rather than one at $100 and one at $200.

Business Meals – No Business Purpose Taxable Entry

The field previously titled "Number of Attendees without a Business Purpose (Included in total # of Persons)" has been renamed "No Business Purpose (enter # of attendees with no bona fide business purpose, included in total # of persons)" in hopes of reducing confusion.

This field should be left blank if all participants in the business meal have a bona fide business purpose. If there are attendees without a bona fide business purpose, that number should be entered into this field.

The expense items affected are:

• Business Non-Travel Meals
• Business Travel Meals | Domestic
• Business Travel Meals | Domestic, Travel, Employee Training
• Business Travel Meals | International
• Business Travel Meals | International, Travel, Employee Training

Lastly, we added a step to the business process. All expense reports with a number entered in this field will now route to the T&E team for additional approval.

Expense Item Edits

The Expense Item Descriptions page on our website is up to date, reflecting all of these changes.

__________________________________________________________

Related content:  Did you know you can find those Expense Items Descriptions inside a Twinkie?  What are we even talking about?  Click here to find out.