OSP & Finance Partner to Create New Fund Hierarchies

The Office of Sponsored Programs and Finance have partnered to create new fund hierarchies, which are the high-level of funding sources associated with non-sponsored driver worktags (DN, GF, and PJ). The fund hierarchy, FDH087-Allowed for Cost Share, will be entered as an Allowable worktag on cost-sharing grants and sponsored grants that are subject to a salary cap. 

In the current state, OSP Pre-award requires the department to provide their non-sponsored worktags for cost-sharing & over the cap salaries. Under the new process, a cost-share grant will be set up with fund hierarchy FDH087, allowing the departments to select the non-sponsored driver worktags directly on transactions, provided the driver worktags used roll up under FDH087 (Allowed for Cost Share).

New cost-share grants will have FDH087 as an Allowed worktag and DN000001-FD005 (or as specified by dept.) Default worktags. Grants with salary caps (DHHS agencies, including NIH, HRSA, etc.) will have sponsored fund FD021 and FDH087 fund hierarchy as Allowed worktags and FD021 as Default worktag.

Existing cost-share grants and grants subject to salary cap will be updated with FDH087 as an Allowed worktag. Default worktags will remain the same.

With these fund hierarchies in place, there will be efficiencies in reporting, system configurations, and turnaround time for award creation by OSP.

Reviewing PO Balances and Obligations: Helpful Reports

When you need to look at open obligations on purchase orders, there's a new Workday Report available to help you investigate.

Open Obligations on Purchase Orders  - This new report can be run on a cost center, designated, gift, or grant.  You can look up a purchase order or a specific supplier.  By default, it will include canceled and closed POs and will exclude POs with no obligation remaining.  See the sample report image below for an idea of the fields available to view in the report.  The report can also be modified to show POs with zero obligations remaining that are not closed or canceled (these are good candidates for closing!).

Click the image for a larger view

This new report is in addition to the previously available Open Purchase Order Report.

Fund Validations Added for Function Worktag

As of August 4th, validations have been added to the use of the function worktag in Workday Financials.  

Here are some basic points to know about the function validations: 

• Validations ensure the usage of Scholarships and Fellowships functions (FNH100) only with SC0153-155 and all SCs included in SC hierarchy Scholarships & Fellowships
• Functions in the hierarchy FNH098 Institutional Support (FN029 - FN034) can only be used by certain Cost Center Hierarchies (configured on Function worktag). 
• Function FN062 Hospital can only be used by Cost Centers in the UPG and Medical Center CC hierarchies (configured on Function worktag).
•  Allowed Funds on Designateds will be set equal to the default fund outside of a few exceptions. 

These validations will keep errors from occurring, which is a good thing, but users should be on the lookout for transactions that don't go through.  As long as users aren't changing the fund when they enter a designated value and leave the default, there should be few issues.   If you have problems with transactions due to function errors, please contact Ask Finance. 

New Spend Category Allows UVA to Better Support Faculty Publishing

A new spend category in Workday Finance will allow UVA to collect high-quality data on publishing charges, which are expected to increase due to a 2022 federal ruling requiring the open flow of federally-funded scientific information.

The government mandate will require agencies using federal research dollars to make any research findings available to the public in a free and open format by the end of 2025.  For UVA faculty and researchers, this could mean significant increases in "article processing charges" or APCs, from many publishers.

Donna Tolson, Associate Dean for Administration at the University of Virginia Library, championed the creation of the new spend category, in order to track the new fees.  After consulting with budget's Katie Walker and a group of associate deans for administration, Tolson submitted her request to Ask Finance and worked with Jacob Mair's group to set up the new spend category.

"Being able to track processing charges will show us which publishers we're paying, whether APCs are increasing, and where the money is coming from, whether it's grants, start-ups, or operations.  That will put us in a stronger position to support faculty and to negotiate with publishers if APC rates increase as a result of this new ruling," says Tolson.

The new spend category has been set up as Services Article Processing Charges (SC0792).   

Did You See This? Reporting & Analytics Updates

A new set of Finance Reporting & Analytics Release notes were posted on July 13. 

Did you miss them? You can see the whole release online here.

Here are just a few noteworthy highlights:

• Activity Stream has been added to the Details for Account Certifications report to streamline the review of account certifications – see Activity Stream | UVA Finance (virginia.edu) for more information about this new feature.
• New Open Purchase Orders – Fully Invoice and Fully Paid report to quickly identify candidates for closing out open purchase orders which are complete.
• New & Improved Track Purchase Order with Line Splits report which provides greater detail and improved usability over the existing Track Purchase Order report (includes line splits). Various
• Grant/Award Budget vs Actuals reports have been updated so that Transfers and Interest Income transactions are included
• Reminder: The Budget & Fund Balance reports in Workday generally default to the current fiscal period/year so be sure to update the prompts if you need to look backward.

See the full Release Notes on the UVAFinance website.

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Related Content: Workday's Activity Stream: A new functionality to move things along

Workday's Activity Stream: A new functionality to move things along

The Workday Support Team has made a new functionality available in Workday Financials.  Activity Stream might be just the thing for some users out there who have wished for an in-system way to nudge processes along among colleagues.

Using the "@" symbol, you can tag one or more people in a comment on objects such as purchase orders, requisitions, and supplier invoices, and those tagged individuals will receive a notification.  The stream is the same on all tabs/sub-tabs within the same object (see the resource linked below for a comprehensive listing of objects on which activity stream may be used).

In what kind of instances would an activity stream comment be helpful?

• If you want to call a colleague's attention to a PO number about which you've been discussing.  The activity stream notification will contain a link right to the PO.
• When you create a requisition and it's sitting in approval for a little too long, you can tag the approver and remind them to approve it.
• When you're not sure what worktags to use on a requisition you're creating,  you can save the requisition for later and tag a colleague to ask them to advise you on the worktags.
• You can use the activity stream field to make notes to yourself on supplier invoices so that you can work ahead on account certification.
• The activity stream field is a great option to add clarifying information later on if you forgot to put it in the memo field.

See this handy resource for a quick rundown of the activity stream feature.  Note especially that activity stream is not available on all objects, and that it should not be used in the place of an AskFinance ticket or in the place of a step in the approval process.

Finance Reporting and Analytics Release Notes for July 13th

Finance Reporting & Analytics Release notes for July 13 have been posted to the UVAFinance website.

This update includes significant new reports and modifications that have been released between May 22nd and June 30th as well as known issues that we are investigating or working on currently.

Thank you all for your patience as we worked through a few unexpected glitches as we rolled over fiscal years for the first time in Workday and the data warehouse. The data warehouse team, UBI team, and the Finance BI team reacted quickly to resolve the data load errors that occurred during the first couple of days of the new year. We will apply the lessons learned to strengthen the processes for next year.

For those interested, our Journal Lines table in the warehouse currently has 64,000,000 rows of data. Over the coming weeks and months, we will be evaluating the UBI applications to optimize performance where necessary which may require some changes to manage the data volumes. We will keep everyone posted as we make those decisions.

For those who use Budget or Fund Balance reports in Workday, please make note of the Period, Time Period, Plan Structure, Plan Name, and Budget Date prompts you are using based on your need to either look back at FY23 or forward to FY24. Most reports are set to prepopulate those prompts for the current period/fiscal year.

FY24 Working and Original Budgets are now available in both Workday and UBI Budget vs Actuals.

A friendly reminder that you always find this information and more reporting resources at:
Business Intelligence & Analytics | UVA Finance (virginia.edu)

Here are just a few noteworthy highlights: 

• Activity Stream has been added to the Details for Account Certifications report to streamline the review of account certifications – see Activity Stream | UVA Finance (virginia.edu) for more information about this new feature.
• New Open Purchase Orders – Fully Invoice and Fully Paid report to quickly identify candidates for closing out open purchase orders which are complete.
• New & Improved Track Purchase Order with Line Splits report which provides greater detail and improved usability over the existing Track Purchase Order report (includes line splits). Various
• Grant/Award Budget vs Actuals reports have been updated so that Transfers and Interest Income transactions are included
• Reminder: The Budget & Fund Balance reports in Workday generally default to the current fiscal period/year so be sure to update the prompts if you need to look backward.

See the full Release Notes on the UVAFinance website.

Year-End Close Reminders

We're on the very edge of our first fiscal year-end close in Workday Financials.  Thank you to everyone for your hard work and collaboration during this first critical year.  

Here are the final deadlines to keep in mind: 

• While certain activity has an earlier cut-off, all remaining activity groups and transaction types will be closed on June 29th at 4pm. Please refer to the Year End Closing Calendar for details regarding earlier cut-offs for specific activities. All transactions must be approved by this time to be posted to June 2023. Certain transactions can still be entered and approved after the cut-off but will post to July 2023 when the period becomes available.
• All Accounting Journals must be approved by June 29th at 4pm, otherwise, they will be canceled by Central Accounting as they will prevent the period from being closed.
• All Accounting Adjustments should be approved by June 29th at 4pm, otherwise, they will post to the next accounting period, when approved. With this year-end, UVA Finance will cancel any unapproved Accounting Adjustments initiated before June 1st, 2023 by June 29th.
• All Payroll Accounting Adjustments should be approved by June 28th at 4pm, otherwise, they will post to the next accounting period, when approved. With this year-end, UVA Finance will cancel any unapproved Payroll Accounting Adjustments initiated before June 1st, 2023 by June 29th.
• Workday will be down for year-end processing on June 30th, 2023. Central departments to perform year-end activities such as Procurement Roll Forward, Year End Balance Roll Forward, etc.
• The Year-end Adjustments Book Code will become available from July 1st at 7:00am to July 14th at 5pm. This book code can be used to make certain adjusting entries that will post to June 2023. Note that only accounting journals can be performed. Also, note that only certain adjustments can be accommodated. All accounting journals posted to the Year-end Adjustments Book Code must be approved centrally by the Accounting Manager. Refer to the UVAFinance blog post about Year-end Adjustments for more guidelines.
• The July 2023 period will be available on July 1st at 7:00am. Users can continue to process Accounting Journals, Accounting Adjustments, as well as all other transactions at this time to be posted to the new fiscal year.

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Related Content: Year-End Adjustments:  What to Expect

Issue Regarding Change Orders on POs During Year End Close

As we prepare for the FY23 year-end close, the Workday Support Team uncovered two possible issues regarding change orders requested on rolled-forward purchase orders (POs) during testing.

Issue One: Standard POs

If a change order is processed on a rolled-forward PO that is partially billed, the change order will increase the obligation to the total amount of the PO. This will happen regardless of the amount rolled forward.

To avoid this, departments should not apply change orders on lines that are rolled forward, but instead, should add new lines to the PO. Similarly, if a PO that was not rolled forward needs to be opened in the new fiscal year, it should be reopened and then a nominal change order should be done for at least $1 to apply the commitments and obligations to the current fiscal year. The departments must notify suppliers of PO changes if the products/services have not been invoiced.

Issue Two: Grant-related POs

If grant-related POs are reopened in the new fiscal year, the grants will likely be outside the period or performance, whether or not the PO was rolled forward.

To avoid this, grant-related POs should not be reopened if they were not rolled forward or are outside of the 90-day extension window.

Help is Available

This Quick Reference Guide aids with initiating change orders on a multi-year PO that has been rolled forward. Should you need guidance on determining which action noted above to take, please submit an AskFinance ticket with the subject line “Rolled Forward POs” and your case will be escalated to the Strategic Sourcing team for further assistance.

We truly appreciate your patience and collaboration with us as we work through the first fiscal year-end close in Workday Financials. We will review the PO maintenance plan as we move forward to gain efficiency in the process for the upcoming fiscal year, and we look forward to sharing the improvements with you.

Requesting Payroll Accounting Adjustments through Workday

Workday's request business process is now the one-stop-shop method to request Payroll Accounting Adjustments for UPG, the Medical Center, yourself, or an employee who has been terminated or transferred out of your area.  Previously, this would have been done via a variety of methods depending on your need, but now, due to the new Workday functionality, it can be handled one consistent way.  

(Note that Payroll Accounting Adjustment Specialists in schools and units can still process PAAs as usual.)

See this Quick Reference Guide for more information on submitting Payroll Accounting Adjustment Requests.

Suggestions for a Successful Year End from the Workday Support Team

This time last year we were gearing up for Workday Financials to launch. We’ve learned a lot this first year in Workday Financials and as the first year comes to a close and we complete a full cycle, we’re really grateful for the way our finance community has collaborated with us to continually improve system processes.

As Fiscal Year End draws closer, here are a few suggestions from the Workday Support Team to help make this first Fiscal Year End close go smoothly and get the system back up as quickly as possible at the end of June:

• Review your Workday Inbox: at press time, there were several hundred business processes sitting in people’s inboxes that were over ten days old. Read more about this on the blog. If you find your Workday inbox overfloweth, the team recommends these Workday reports to help you identify what needs action:
• The “My Inbox” Report: this report lists everything in your inbox in columns and tells you what action needs to be taken on it.
• The “Account Certifications Awaiting Me” Report puts all your account certifications in one place and makes it easier to find them.
• Close Open Purchase Orders.
• Most importantly, close open purchase orders related to Grants. We reached out to Grant Managers with open POs with end dates prior to June 1, 2023 last week to alert them about this last week. Unsure if this relates to you? Check out this spreadsheet to see if a grant you manage is on the list, or just contact Ask Finance. We’ll automatically close these POs if we don’t hear from Grant Managers by June 20.
• For all other non-grant POs, we’d appreciate you closing any POs you don’t expect future invoice activity against. We don’t have the ability as we did in Oracle to auto-close these (although we’re working on that for the future). You can request the Clean Up Squad to handle this for you in batches – just contact us at Ask Finance to request this.
• Watch For Match Exceptions: If you have any of these, they need quick attention. They’ll come straight to your email inbox.
• And last but not least, as we get closer to the end of June, watch the Fiscal Year End Close Dates. They’ll be coming more regularly as we approach June 30. Keep track of what’s due!

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Related Content: Closing POs: An Important Fiscal Year-End Task

Closing POs: An Important Fiscal Year End Task

As Fiscal Year End approaches, don't forget to close your POs.  Workday Financials does not have an auto-close feature like Oracle did (we'll be working on that, though, in the future).  

We understand it may not be possible to get everything closed before year-end, so here are some priorities and guidelines: 

• POs associated with grants will be automatically closed unless you tell us to roll them over, so review your open grant-related POs with end dates before June 1, 2023, and let Ask Finance know if you are expecting extensions and if any of them should be rolled over by June 20.  
• Any non-grant POs you don't expect future invoice activity against, please close! See this link for a quick reference guide on how to perform this action.  If you need some assistance closing POs, the Clean Up Squad might be able to help!  Contact the Ask Finance Team to inquire.  
• There's a new report in Workday called "Open Purchase Orders - Fully Invoiced and Paid" that you can use to help identify your Workday POs and see what can be closed. 
• Note that Closing a PO isn't the same as Cancelling a PO.  Closing a PO happens when the entire process of procurement, from request to final delivery, has been completed and no further action is required.  Canceling a purchase order involves the termination of the order before it is completed or fulfilled.  This action is taken when requirements change or there is a decision to discontinue the purchase.  A canceled PO is null and void.  Procurement shoppers can close POs, but PO cancellation requests must be submitted to AskFinance@virginia.edu.  

For more details on closing POs, check out Joel Kreider's slides from our June Fiscal Administrator's meeting on the UVAFinance website.  

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Related content:  Suggestions for a Successful Year End from the Workday Support Team

Continuous Improvement Led by You: Account Certification

Once Workday Financials went live, that wasn't all for collaboration between UVAFinance and our finance partners across Grounds.  We've continued to collaborate in the spirit of continuous improvement to make processes better and share best practices.  Case in point is everyone's favorite, account certification.  

Although Workday Financials is a cloud-based system that we share with lots of other entities (meaning we can't customize it like we were used to doing with Oracle), there are still lots of things we can do to make it work better for us.  This spring, a working group from the School of Medicine partnered with UVAFinance's Workday Support Team and Change Enablement Groups got together and identified several pain points and figured out what pains could be alleviated now and what we could put on track to fix in the near future.  

You can see the full results of the working group's efforts in the Workday Support Team's presentation slides here, as well as in the School of Medicine presentation slides here, but here are the results you can enjoy NOW that are a result of this working group's efforts: 

• A new report, “Account Certifications Awaiting Me – Detailed” has been added to the Account Certification Actions dashboard.  This report has been added to provide greater insight into the Account Certifications awaiting a Preparer or Approver to potentially help prioritize their work and/or provide information not previously available in the original “Account Certifications Awaiting Me” report.
• Select View More at the bottom of the "Account Certifications Awaiting Me – Detailed" report on the Account Certification Actions Dashboard to 
• See full list of Account Certifications (the report on the dashboard shows 100 lines). 
• Make selections to help prioritize the Account Certifications. 
• Selections made on the prompt screen will persist after refreshing your browser.
• The “Details for Account Certification Report” is now sorted by Ledger Account, which matches the Account Certification user interface which lists the balances in order by Ledger Account number.  
• Attachments from various business processes are now surfaced in the Details for Account Certification report, eliminating the need to drill further into the BP details for find/review them. 
• Additional Prompts have been added to the Status of Account Certifications report to improve reporting capabilities.
• Once an Account Certification has been created and assigned to an employee, the only way for another employee to take action on that Account Certification is to request the Account Certification business process be reassigned. To facilitate streamlined requests, a template has been added to the Workday Account Certification UBI QlikSense module.
• A step has been added to the month-end closing process to run MFS a final time.  This will mitigate balances remaining on the Project’s Default Fund (e.g., FD068 Operating Project Default) from any activity posted on the final business day of the month.  The remaining balances caused reconciling differences that Project Budget Specialists/Project Budget Managers had to monitor the next month to ensure they cleared out.

And there's more on the way!  Check out the presentation slides for planned upgrades or just watch the blog to see additional improvements as they roll out. 

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Want to know more about UVAFinance and Continuous Improvement?  Head on over to the UVAFinance CI page.

 

The Great Clean Up: Progress as of June 14

As Fiscal Year-End draws nigh, the Clean-Up Squad is burning through a mountain of transactions to make sure things go as smoothly as possible!  

Note especially the close Purchase Orders -- these are just individually closed POs.  We've mass closed about 75,000.  If you need the Clean-Up Squad's help closing POs ahead of Fiscal Year-End, email us at askfinance@virginia.edu  

Here's what things are looking like as of June 14:

Task Behavior	Count
Adjust Accounting	5,480
Assign Costing Allocation	1,614
Cancel Accounting Adjustment	25
Cancel Change Order	35
Cancel Purchase Order	6
Change Internal Service Delivery	831
Close Purchase Order	1,405
Create Change Order	391
Create Journal	245
Create Payroll Accounting Adjustments	885
Edit Accounting Adjustment	10
Edit Change Order	6
Mass Close Procurement Documents	94
Revise Accounting Adjustment	237
Revise Change Order	42
Revise Costing Allocation Assignment	35
Revise Internal Service Delivery	829
Revise Payroll Accounting Adjustments	168
Total	12,338

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Related content: Closing POs:  An Important Fiscal Year-End Task

Did You See This? Reporting & Analytics Updates

The May 22 Finance Reporting and Analytics Release Notes have been posted to the UVAFinance website.  Check out the full release notes on the website.  

The release notes featured some great new reports, including these new Account Certification Reports: 

• Account Certification Awaiting Me: New Prompts and Data Fields (this one is especially handy for Fiscal Year End)
• Status of Account Certifications: New Prompts and Data Fields
• Details for Account Certifications: Now includes attachments to streamline the review and approval process (just hover your mouse over the attachment, then click the … > Attachment > View)

Since the release notes, the team has also added this new report:   

Open Purchase Orders, Fully Invoiced & Paid:  this report helps you find your own POs created in Workday so you can more easily close out your own POs during the Fiscal Year End.

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Related Content:  Account Certification has received some process improvements thanks to a working group featuring our friends at SOM and some UVAFinance partners.  Read more about it on the blog.  

Petty Cash Replenishment Process

Are you a petty cash custodian?  When submitting petty cash and checking replenishment, receipts should be assigned to the appropriate spend categories as individual lines and not to the petty cash spend category.

 
The petty cash spend category is only used to create and increase petty funds, not for replenishments. We will be correcting replenishments that have been previously submitted to the Petty Cash spend category in error, and then locking the petty cash spend category for Central use only to avoid confusion in the future.

Please see this Quick Reference Guide for more information.

Feel free to reach out to askfinance@virginia.edu if you have questions or concerns.

The Great Clean-Up: Progress as of May 24

The Clean-Up Squad has been in UVAFinance for about a month now, and oh, the difference they've made!  Check it out below:

• 464 business management cases to date
• Thousands of POs closed via mass closures (did you know procurement shoppers can close POs?  Check it out!)
• 73 other Salesforce cases handled as part of the process
• 8,397 total Workday Transactions processed (uh, wow!)

Here's how those Workday transactions break down: 

Task Behavior	Count
Adjust Accounting	4,809
Assign Costing Allocation	668
Cancel Accounting Adjustment	15
Cancel Change Order	11
Cancel Purchase Order	2
Change Internal Service Delivery	582
Close Purchase Order	790
Create Change Order	218
Create Journal	120
Create Payroll Accounting Adjustments	387
Edit Accounting Adjustment	10
Edit Change Order	6
Revise Accounting Adjustment	78
Revise Change Order	26
Revise Costing Allocation Assignment	17
Revise Internal Service Delivery	580
Revise Payroll Accounting Adjustments	78
Total	8,397

 Related Content: Meet the Clean Up Team Part One / Meet the Clean Up Team Part Two / Spring Clean Your Workday Inbox

Another Place to Spring Clean: Your Workday Inbox

In UVAFinance, the Clean-Up team has been working on cleaning up financial transactions on our schools' and units' behalves, and we've also shared some best practices on doing cleanup yourself on your own financial transactions.  But in today's blog post, we just wanted to remind you:  don't forget your Workday Inbox.

It's the "under the bed" of financial spring cleaning: something you may not think of immediately, but something that's probably pretty cluttered and that may be affecting other areas.  It's where missing things are located, where you find reminders of things you meant to do, and so much more.

By checking the "to-dos" you find in your inbox, you may resolve where transactions are paused, in a state of limbo, awaiting approval, or some other action before they can move to the next stage.  Give your Workday Inbox a good spring clean and you might be surprised at what you get besides just a tidy inbox - you might have fewer transactions to track down, too! 

Workday Inbox vs. Workday Notifications

Your Workday inbox (inbox icon) includes tasks awaiting your action.  The Notifications (bell icon) are for your information. You will also see notifications for completed tasks. Notifications are alerts from business processes that are configured to provide information. For example, if you have an account certification waiting, or request a report, Workday will send a notification to you when it is ready for your review. These are not inbox tasks even though they do require action on your part.

Note:  If your unit needs help from the Clean-Up Team, send your request to Ask Finance.  You can send your request in parts!

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Related Content: Meet the Clean Up Team Part One / Meet the Clean Up Team Part Two

Reporting & Analytics Release Notes May 22

Finance Reporting and Analytics Release Notes for May 22 have been posted to the UVAFinance website.

This update includes significant new reports and modifications that have been released since April 10 as well as known issues that we are investigating or working on currently.

A friendly reminder that you can always find this information and more reporting resources at Business Intelligence & Analytics | UVA Finance (virginia.edu)

Here are some highlights: 

Workday

• Account Certification Reports: (more detailed info on these enhancements is coming soon)
• Account Certification Awaiting Me: New Prompts and Data Fields
• Status of Account Certifications: New Prompts and Data Fields
• Details for Account Certifications: Now includes attachments to streamline the review and approval process(just hover your mouse over the attachment, then click the … > Attachment > View)
• Expendable Fund Balance Summary: Enabled drill-down to the Memo/Comments fields for easier access.
• Updates to the Project User Interface including a Project Actual Spend Report and Project Funding Source Rule  Report

UBI

• Workday Journal Lines- Added an Employee Cost Center filter for easier salary analysis of employees in a cost center. (requested by SOM)
• Workday eVA Fee Chargebacks - New app with summary and detail of eVA fees to be charged out to the Schools and Units for FY23.
• Workday Delegations (Finance) - New app for looking up the status of delegations for Finance BPs in Workday. (requested by SOM)
• Workday Account Cert Dashboard - New sheet for downloading and submitting reassignment requests

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May 22 Release Notes in Full

Share Kudos Within Workday!

Did you know that you can give another employee feedback in Workday? Whether a direct report, manager, or colleague in your department or outside of your department, Workday has a feature that allows you to share feedback with that person. Simply find the person in Workday and click on the Actions button below their name and select Give Feedback.

You can share the feedback with just the person, with the person and their manager, or you can use the feature for documentation purposes and choose not to share the feedback with the person. The recipient of the feedback (and their manager if you select that option) receives an email as well as a notification in Workday.

This is a great way to share feedback that you might otherwise forget when it comes time for a review, and your thoughts are documented in your colleague's file.  It also gives us all a great way to share kudos now that most of us are hybrid and don't have a centralized way to share our thank-you notes.  

For more detailed instructions see the Providing Feedback Quick Reference Guide.

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Thanks to Amanda Lockhart Davis for bringing this feature to our attention!