Every new year comes with fresh new calendars, and fiscal new years are no different.
Payroll calendars for FY2024 are posted on the UVAFinance website for the Academic Division, Med Center, and Physicians Group.
Access the calendars here. (Click on Academic Division, Med Center, or UPG; Payroll Calendars are at the top of the list on each area's page)
The payroll costing allocation categories "Worker Position" and "Worker Position Earning" are very different and not interchangeable. In general, "Worker Position" is the category most of us will use most often. "Worker Position" represents the standard pay, benefits, etc. that are applied to most regular positions.
Assigning a "Worker Position Earning" costing allocation should only be done for pay categories that will be accounted for on a different worktag string than their "Worker Position" costing allocation (such as Short-Term Disability, Long-Term Disability, Retention Bonuses, etc.). If the accounting falls on the same worktag string as was set up on the "Worker Position" costing allocation, there is no need to add it into a "Working Position Earning" costing allocation.
See this Quick Reference Guide for more details
Questions? Please let the Payroll Team know via askfinance@virginia.edu
Generally speaking, if it's a money question (things like the numbers on your pay slip, your W2, your W4, etc.), it's a finance question, and if it's a benefits matter (things like insurance and PTO), it's an HR question.
The good news is, you don't have to worry about going to the right Solution Center. Ask Finance and Ask HR will work together behind the scenes to get your query to the right person no matter what!
Alicia Mellenthin and payroll go way back . . . all the way back, in fact, to when she was 14 years old, doing the payroll for her parents' taxicab company in Dubuque, Iowa (fun fact: she also did dispatching and drove a bit when she was older).
"I've been doing payroll so long it's become second nature," says Mellenthin.
This March, Mellenthin brought her wealth of skills and experience in the industry to UVA as she took up a position as a Senior Compliance Analyst. In her position, she'll be working specifically with payroll taxes, a role with an analytical bent that appeals to her.
Mellenthin, a certified payroll professional, comes to UVA most recently from the private sector in the Cedar Rapids area, where she still resides. She got the jump on most of us and began working remotely about a decade ago when her husband needed to relocate for work and her employer offered her a remote position to keep her.
"I'm a disciplined person, so working remotely isn't a problem for me. I knew when I saw this position on a job board that I was very interested in the work and I'd enjoy it," she says.
She notes it's been interesting onboarding in a new role, but having Zoom and Teams has made the process a lot easier, and her team in UVAFinance has been welcoming and helpful.
We're grateful to have Mellenthin's 30-plus years of experience in payroll. When she's not working, she and her husband enjoy the great outdoors, particularly water-based activities such as tubing and boating. She has four grown children and two grandkids on the way.
2023 Payroll Calendars for the Academic Division, Medical Center, and University Physician's Group are posted on the new UVAFinance website.
You can find all cutover deadlines here.
UVA Payroll will of course ensure that all employees are paid during the cutover, but deadlines for time entry will be earlier than usual.
 |
| Carlos & Andrea enjoying one of their favorite hobbies, traveling. |
Carlos Rodriguez is no stranger to new beginnings.
On the UVA Payroll team for just about a week, the Payroll Cost Allocation Analyst likes to be a driving force behind building things, whether that's in the form of teams or businesses. He has not only built a successful career in payroll services at such organizations as PayPal, Intel, and ADP, but also, he has started up three businesses of his own.
His most recent new role gives him an opportunity to be involved in higher education, something he'd had his eye on for quite some time.
"My mother worked for the University of Central Florida for fifteen years, and she always wanted me to be a part of that. And one of my own passions is helping others achieve their goals and helping make things happen, so it's a great choice for me," he says.
Rodriguez has both a bachelor's and a master's degree from the University of Central Florida, is Lean Six Sigma Green Belt certified, and holds a Project Management Professional certification.
When he isn't absorbed with his professional pursuits, Rodriguez enjoys riding motorcycles, spending time with his three dogs (Thor, Captain, and Mila), and most of all, traveling with his partner Andrea.
"My time in the military introduced me to travel, and I've really never stopped. I like seeing new places, meeting new people, and eating new foods," he says. "When Andrea and I travel together, we enjoy branching out and going behind the scenes to immerse ourselves in the culture of the places we visit and making connections with people."
Please remember that Monday, July 5, is a University Holiday. Academic Bi-weekly timecard deadlines remain the same; non-exempt employees need to submit their timecard no lager than 2:00 pm on July 5.
More information on W-2s can be found on the Payroll website.
