Help with Account Certification

Since the transition to Workday Financials, a few processes have been rockier than others, and one of the more difficult ones has been Account Certification. 

We will continue to track issues with Account certification on the UVAFinance website. 

When we talk with affected colleagues about Account Certification, here are the top pain points folks mention:

1. Omission of payroll, SIS details, and fund balance/budget vs. actuals in the Account Certification view.
2. Numerous manual processes, such as filtering to eliminate 0 ledger accounts and drilling into each line
3. Confusion around marking variances and filtering out 0 ledger account lines

With those pain points in mind, we're exploring a few key enhancements:

1. Hiding $0 balances
2. Pre-populating certain ledger accounts
3. Memos on journals
4. SIS detail, which would ideally be integrated via reporting

To help our colleagues with Account Certification while we work on those enhancements, here are some resources and guidance: 

Account Certification View

• Export the report to Excel but still keep the report up on Workday; this will help you drill into transactions you need more information on. The downloaded excel sheet can also help to “track” what lines you reviewed; for more details refer to this page

Dashboard Time Limit

• To avoid losing your changes when reviewing Account Certification, click the “Save for Later” button

Account Certification Best Practices

• Account Certification FAQ provides common questions related to Account Certification along with answers provided by subject matter experts.
• You do not need to verify every line if it was approved beforehand. If you see revenue ledger accounts for Grants, you can ignore these
• You will need to reconcile Projects and other worktags with funding source reclassification transactions; for guidance and details refer to this page
• Review the Account Certification FAQ, Workday Corrections Decision Tree, and other Account Certification resources