New website for UVAFinance

Mr. Jefferson encourages you to visit vpfinance.virginia.edu

Demos of Groups and Teams in Office 365: Sign up now!

Microsoft Groups and Teams are here! 

Stick your toe in the water or dive deep into the possibilities with these new tools. Come to one of our demos starting next week and continuing through the beginning of May. Dates and times are available on the UVA Office 365 website.

Groups: Integrated collaboration tools for a collection of people with a common purpose encouraging open and transparent collaboration. It allows users to share resources, including an Outlook inbox, a calendar, OneNote notebook, and a document library.

Teams: Modern, chat-based workspace that builds upon Office 365 Groups. It provides a hub for collaboration with access to content in Word, Excel, PowerPoint, SharePoint, OneNote, Planner, Power BI, and Delve without leaving the workspace, plus voice and video conferencing through Skype for Business integration.

Get started with Groups and Teams.

Finance Strategic Transformation Update: Panel Discussion recording/what's happening now

Panel Discussion Recording is Online, On Demand!

Did you miss the panel discussion about Finance Strategic Transformation, or just want to review the details?  View it anytime here!

Consultant Selection

An evaluation committee reviewed consultant proposals, interviewed semi-finalists, and narrowed the consulting firms to two finalists for the assessment & planning phase of Finance Strategic Transformation. Those two firms will visit with the Finance Projects Advisory Council (FPAC) to present and answer questions the week of April 9. Melody and Doug Lischke, the chief accounting officer for the health system, will consider the feedback of the evaluation committee and FPAC to inform their selection of a consulting firm. Depending on negotiations, we hope to award a contract by May.

Launch of Workday Delayed

Last week, Pat Hogan announced that the Ufirst go-live, including the launch of the Workday HCM and payroll system, is being postponed from July 2018 to January 2019. We will update everyone on how this might impact the Finance Strategic Transformation timeline as both the Ufirst team and involved leadership teams adjust their timelines. More soon!

ASG Website is live

 See projects we're working on and projects we've completed, find info on what our
teams do and how we help UVAFinance!  asg.vpfinance.virginia.edu 

UVAFinance Book Club: Next book, new dates!

About 20 people participated in our first book club meetings, during which we discussed James Ryan’s book Wait, What?  (You can also check out a discussion of the book on UVAFinance's "Finance Matters" podcast.)

The next book we’ll be reading is the very short but impactful, Who Moved My Cheese? By Dr. Spencer Johnson. The subtitle of the book is “An Amazing Way to Deal With Change in Your Work and in Your Life”.

Amazon describes the book as "A timeless business classic, Who Moved My Cheese? uses a simple parable to reveal profound truths about dealing with change so that you can enjoy less stress and more success in your work and in your life."  (You can read more of their description on their website.)

Finance Matters: James Ryan's "Wait, What?"

In this episode of Finance Matters, Patty and Brandi talk about the inaugural book choice for the UVAFinance book club, incoming UVA President James Ryan's "Wait, What?"  Specifically, we discuss how the book has some practical implications for all of our lives, both professional and personal, and how the questions Ryan identifies can be helpful during times of change (hello, Finance Transformation!).

LISTEN HERE!

Mentioned in this pod:

James Ryan's Commencement speech where the book began

Don't forget: Submit your photography/artwork by April 30!

Help make UVAFinance beautiful with artwork and photography by our team.  We've extended the deadline to submit your work for the first wave of consideration -- please consider sending a snapshot or digital copy of your work to finance_engagement@virginia.edu by April 30!

Read more here.

Travel & Expense Expo: Thank you for coming and send your suggestions

Despite cold, rainy weather, a large crowd came out to enjoy the vendors and seminars featured at the Second Annual Travel & Expense Expo. The Expo, hosted by the Travel & Expense Team in Procurement & Supplier Diversity Services, aims to provide practical information to UVA travelers and travel planners.

Comments given on the post-event survey by those attending show that the Expo planning team met their goals:

• I processed a passport renewal, and really appreciate the convenience of having that service here. Thank you!
• The Expo was fantastic – very informative, lots of opportunity for networking, and placing faces to names. 
• I didn’t go to workshops, but I got to talk to vendors and ask questions about their systems. I truly value the face-to-face. Thank you for holding this event!
• The Expo was a good experience. The vendors were knowledgeable and helpful.
• My coworkers and I enjoyed the event and look forward to next year.
• I was amazed at the number of vendors who set up and were so engaging.
• I was especially glad to get the UBI report demo, and there were some very good questions answered at the ExpenseUVA workshop

If you have suggestions for next year’s Expo, please email the Travel & Expense team at travel@virginia.edu – your ideas are most welcome!

See pictures from the 2018 Travel & Expense Expo

Upcoming Lunch & Learn Sessions for UVAFinance

Successful Communication 101 

April 25, 12pm - 1pm

Carr-1 and Carr-2

The single biggest problem in communication is the illusion that it has taken place. – George Bernard Shaw

No matter what your role is in UVAFinance, communication is a part of what you do.  Emails, reports, presentations:  we do these things every day.  The quality and clarity of our communication, and the methods we use to execute it, can be what makes or breaks the success of our project, collaborative efforts, and personal goals.  The purpose of this course, facilitated by Brandi Van Ormer of UVAFinance Communications, is to help you evaluate your area’s communication efforts by focusing on some key points surrounding the message you want to deliver.  We’ll also cover the internal processes for sharing information within UVAFinance and across UVA. 

Time Management:  Prioritizing Life and Work
May 1, 12pm - 1pm
Carr-1 and Carr-2

In this session, Tonia Duncan-Rivers from the Center for Leadership Excellence will help us identify "time robbers" and barriers to effective time manaagement.  In this session, we will learn how to deal with interruptions, procrastination, and disorganization so we can be more efficient and effective in our lives and at work.  (This is a shortened version of the three hour CLE course of the same name.)



Looking ahead to June:  We'll have a session featuring tips on using Outlook to save time and be more organized, productive, and proficient. Date TBD -- watch for updates!

____________________________________________________________________________

Lunch and Learns are short, informative sessions for UVAFinance employees.  Registration is not required and you're encouraged to bring your lunch.

Questions? Suggestions for future sessions?  please contact us at finance_engagement@virginia.edu or foc-training@virginia.edu 

UVA Forward is coming: Hold Thursday, May 24 on your calendar!

May 24th will be here before you know it, so hold the date on your calendar for UVA Forward 2018.  This exciting conference will again be held at the Darden School of Business.  

Last year, over 300 professionals from UVAFinance, Human Resources, and Information Technology Services attended, making UVA Forward the largest professional conference for University staff. 

Visit the UVA Forward website for more information (including speakers and breakout sessions).  

Registration information is coming soon!

See pictures from last year.

Winning with Procurement

Gary P. from the Department of Ophthalmology is Procurement & Supplier Diversity Services' (PSDS) latest winner in a regular quiz feature on the UVA Marketplace Message Board.

Gary won a FREE HP Printer for his department by answering the question: "Cost Savings - what is the definition for your department? Where do you find the best deals?"

Gary’s advice for finding the best deals:

“Our best deals are usually found to come from our contract vendors.”

Good advice, Gary!

Check the Message Board in the UVA Marketplace to be the next PSDS HP Printer Drawing winner!

The message board is circled in red.

Open House at SCPS

Life happens and things change!  We’re here to help!
Join the School of Continuing and Professional Studies to learn how we can help you with your career advancement or change by completing a degree, earning a certificate or enrolling in a course.

SCHOOL OF CONTINUING AND PROFESSIONAL STUDIES OPEN HOUSE

WHEN: APRIL 5, 9 AM – 6 PM
WHERE: ZEHMER HALL

 Learn how completing a degree, earning a certificate, or enrolling in a course can help you advance or change careers.

Events include: 

• LUNCH PRESENTATION BY UVA DIRECTOR OF INTERCOLLEGIATE ATHLETICS PROGRAMS, CARLA WILLIAMS, AND SCPS INTERIM DEAN STEVE LAYMON
•Faculty lectures and information sessions
•Online learning demonstration
•Appointments for Post-Bac Pre-Med program
•Vouchers provided to waive $70 application fee •UVA Giveaways
•Free, convenient parking at Zehmer Hall


To register, visit: https://www.eventbrite.com/e/2018-spring-open-house-tickets-43886615047?aff=es2

UVAFinance: Don't forget to join us for the Finance Strategic Transformation Panel Discussion!

Panel members will include Melody Bianchetto, Jerry Burke, Nicole Ferretti, and James Gorman.  

Thank you to all who have submitted questions!

Questions and thoughts are always welcome via the suggestion box (either physical or virtual).

Can't make it on the 23rd?  We'll publish a recording of this session soon after!

Staff Changes in Procurement & Supplier Diversity Services

Procurement and Supplier Diversity Services (PSDS) has experienced some staffing changes within the Travel and Expense (T&E) team:

• Dolores Hildebrand, the T&E program leader, has retired after a long career in PSDS. Thank you to everyone who came to her retirement celebration to say goodbye – she will be missed!
• John McHugh has assumed her duties for this important program. 
• Carrie McGowan, the Travel, Expense, and Card Program Manager, has accepted a position within the Vice President for Research Office effective today. PSDS is thankful for her contributions to the Expense and T&E Card Programs. 
• Carrie’s T&E Card responsibilities have been assigned to Crystal Dollens and Raegan Harouff, who can be reached at card@virginia.edu.
• Lisa Atkins, the Travel and Expense Administrator, has accepted a position within Enterprise Applications to support Expense UVA and our procurement systems. Her last day in PSDS will be March 30th. PSDS appreciates her years of service to PSDS and her dedication to the Expense UVA project. We are glad that both Carrie and Lisa are staying within the UVA family.
•  Korby Griffith will assume Lisa Atkins’ responsibilities beginning on April 1, 2018. Lisa (in the short term) and Korby can be reached at travel@virginia.edu.

The entire Travel and Expense team can be contacted by phone at PSDS’ main number 924-4212 and selecting “2”.

PSDS looks forward to maintaining the high level of service clients have become accustomed to throughout this transition of staff and service.

Be a part of the “human firewall”: UVAFinance to participate in McIntire School of Commerce Cybersecurity Research

McIntire School of Commerce Associate Professors Ryan Wright and Steven Johnson are working on research to build cybersecurity resilience, with a focus on teams.

The majority of enterprise attacks, they say, start with email phishing or a socially-engineered attack, and although most organizations (UVA included) invest much time, money, and expertise in training employees how to identify and avoid these, the success of the training is still limited.

Wright and Johnson are studying social networking at work: finding out who our work friends are, who we ask for IT advice, and how our teams are connected to other teams. Working on the premise that high-performing teams bring all members up to a high-performing level, even in matters of smart cybersecurity behaviors, they say a lot can be learned by studying those high-performing teams.

In short, Wright says, they’re “bringing IT knowledge to the team level rather than directing people to IT.”

See more about the project here. (It’s really interesting!)

UVAFinance will participate in this research project starting mid-April, with an aim of having at least 80% of our teams complete the survey distributed by Wright and Johnson. The high completion rate is necessary for the data to be meaningful. No results will be made public, and no individual names of participants will be collected.

In return for participation, the research team will provide UVAFinance with useful data that can help us protect our data and better train our people.

When the surveys launch later this spring, we strongly encourage our team members to participate, so that the necessary 80% or more response rate is met.

Look for more information coming within your unit soon, and thanks in advance for taking part!