Oracle to Workday Financials Cutover
On July 5, when Workday Financials replaces Oracle as the
University’s financial system of record, we’ll not only be using the same
system for all of our operational needs – both finance and human resources –
but also, we’ll finally have a modern, cloud-based financial system that allows
the kind of flexibility and strategic planning that we’ve long-needed.
We’re now in the cutover phase of the project, where some types of transactions are temporarily paused so that we can make the switch from Oracle to Workday – this affects things like travel and expense, purchases and payments, budgeting research awards, and even some HR-related transactions. If you haven’t already, we encourage you to visit the Cutover Resources page on the UVAFinance FST website to see what deadlines affect you and your area.
Cutover Considerations from the blog: Chrome River Cut-Off Dates, Payroll Deadlines
Workday Financials Training
Training users of the Workday Financials system continues to go well, both in terms of the number of people who’ve completed training relevant to the roles they have within Workday Financials and also in terms of how they feel about the training. Remember that you can refresh your knowledge from instructor-led courses by taking the on-demand web-based courses, too.
Read the Training Update in the blog. / New training and support information for Faculty & PIs
Finance Solution Center Call Center Launches
Since it launched in March, the user success team has logged more than 3700 email requests. They’ve been learning on the job and doing great. Today they add a key feature to their support: A phone number! You can always reach out via email, but as of Monday, June 13, the team will also be taking your calls from 8 am to 5pm. You can speak to a live agent by calling 434-924-3400.
Read the full FSC update in the blog.
Fund Balance Ownership
Schools and units are also working on fund balance ownership and how budgets and actuals will be different in the future state. Our Budget Process redesign group has developed some resources that will help folks view their expendable fund balances and navigate the change in some types of transactions in Workday.
Read the update and access the resources for fund ownership.
Adaptive Planning
Adaptive 3.0 goes live on July 28. This is the version of Adaptive Planning that integrates with Workday Financials. Schools and units have several things they can be doing now to prepare for the launch date, even before Workday Financials goes live (when many other things will need their attention).
Read the full update on the blog and learn how to get help planning for Adaptive 3.0.
GL Balance Conversion
After Workday Financials goes live, fund balances in the new system will require adjustment because we are transitioning from a two-ledger system to a flat ledger system. Schools and Units are planning for this effort to last a couple of months after the system launches.
Read more about how fund balances will change and how to see funds in the transition time.
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