Workday Finance Guidance for Faculty

Oracle will be sun-setting as of July 5, 2022, replaced with the cloud-based Workday Finance system. Financial information on your sponsored projects from the Oracle system will continue to be available via UBI reports after transitioning to Workday. If you were certifying transactions on your awards using the Oracle Recon@ system, you will be using the Account Certification process in Workday. Multiple Workday Grants reports have also been configured and tested to provide sponsored programs-related information to you as the PI.

See below some resources that will make the transition and stabilization period smoother for you and enable you to focus on your important work:

• Faculty Resources Webpage: this site contains details about the cutover from Oracle to Workday, information about fund balance visibility after the launch of Workday Finance, and more.
• Principal Investigator Resources: Linked from the Faculty Resources page, this site contains a reference guide that will assist you in navigating Workday, learning how Awards work within Workday, setting up delegations, approving invoices, and more.
• Workday Finance Training Resources: this site, also linked from the Faculty Resources page, details the wealth of training and learning resources available for you and your financial support teams with instructions on how to access them.

Financial officers from your school and unit have been working with Central Finance and the Office of Sponsored Programs for over two years to ensure that the needs of your area are met. Finance staff in your area have been exposed to Workday Financials and have received training on the business processes they perform.

Thank you in advance for your patience with both your area finance professionals and the UVAFinance team as we navigate this transition and stabilization period over the next few months. 

 If you have questions or concerns, please reach out to us at askfinance@virginia.edu