Adaptive Planning Considerations as Cutover Nears

As we get closer to the launch of Workday Financials, don't forget that Adaptive Planning 3.0 will go live at the same time!  Adaptive 3.0 is the version of Workday's budgeting software that will integrate with Workday Financials.

Some new things folks will notice about Adaptive 3.0 as opposed to previous versions include: 

• reference data from the HR side of the Workday platform to inform budgeting
• the ability to balance transfers across UVA based on each area's input sheet
• Multi-year Financial planning and model scenarios
• Three compensation input sheets (faculty, staff, wage)
• Option of budgeting at the Month level
• Option for collecting internal request information for compensation and non-compensation
• and more!

If you'd like to see a preview of how Adaptive Planning will function, check out this demonstration in the Online Community.

And just as we consider what we'll need to plan for before, during, and after cutover from Oracle to Workday, there are also some considerations UVA budget folks might want to keep in mind after Adaptive 3.0 goes live in late July:

• You'll need to add the "Transfer To/From Cost Center" and ensure that all transfers in/out are budgeted if known
• Updates to the budget will need to be made to reflect the new, more granular cost codes
• You'll need to review the initial conversion of Employee to position and update your budget as necessary for the correct Workday positions by employee
• You might need to update Function
• If a One to Many relationship in the current state prevents you mapping to FDM prior to the Freeze, you'll need to update that after go-live
• Units should maintain a list of changes since the submission of the original budget. After stabilization post-go-live, adaptive will remain open with snapshots taken throughout the year; no changes made after a snapshot is taken will be included in that snapshot.

The Adaptive Team and everyone who's been involved in the piloting, testing, and review processes are pretty excited about the functionality our new budgeting software provides already, and we're looking forward to sharing the "future state" version with you this July!

If you would like a one-on-one consultation about Adaptive Planning, please email askfinance@virginia.edu.

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View FST's Cutover Resources page