FST Update: July 14, 2022

 

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Workday Financials is Live!

As of July 5, the UVA community is transacting all its operational business in one single modern, cloud-based system, Workday.  We appreciate your continued patience as the system stabilizes – as we fix bugs, address questions, and make adjustments.  We will continue to experience bumps along the way, and there are further parts of the transformation planned now that Workday Financials is live.  

Where to keep track of Workday Financials Issues and Updates

The UVAFinance webpage is a great resource to you at this moment in the implementation.  We're reporting and tracking known issues with the system  and it’s linked right from the homepage: check out the FST News Ticker as well as System Status / Updates.

Related content: New UBI Workday Financials Apps, Interim Security Request Process

Workday Finance Training Resources and Office Hours

If it's been a minute since you took your training and you need a refresher on how to perform tasks in the system, we've got your back.  On the Workday Finance Training page, you'll find: 

• Quick Reference Guides for system roles (QRGs are updated frequently based on feedback; we advise always coming to the site for the latest version)
• Slides from each training course
• Short video demonstrations of common tasks
• Links to online, web-based training
• the July schedule for instructor-led training
• a calendar of Office Hours available in July

Be sure and take advantage of Office Hours.  The training team and our functional experts have plotted out a topic-specific schedule of drop in sessions where users can ask questions and get help with their tasks.

Fund Balance Realignment 

Now that Workday Financials is live,  the FST team is working intensively with finance colleagues across Grounds to get the fund balances that moved over from Oracle distributed accurately within Workday (read more on the blog). This will be an ongoing effort and there are other ongoing efforts to deliver pieces of the project.  If you’d like to take a look at the rest, visit the FST portion of the UVAFinance webpage and click on “items in progress” – there you’ll see the other items the team is working on and what’s coming next.

Next off the Launchpad:  Adaptive Planning 3.0 on July 28

The Adaptive Team is working with budget officers at UVA on getting their budgets ready for the launch of Adapative Planning 3.0 on July 28.    If you work on budgeting in your school or unit, you might’ve been assigned training for Adaptive Planning 3.0 – this is available in Workday as a 45 minute online, on-demand class.   We recommend getting in there and getting it done before the July 28 launch! A link to the training and more Adaptive Planning Resources are found on the UVAFinance website.

Finance Solution Center Updates

Thank you to everyone who has contacted the Finance Solution Center, or, as you probably know them, our AskFinance Team.  They have are diligently getting solutions to your questions as quickly as possible – thank you for your patience as they get the answers you need!  We'd also like to thank the FST Team, including our functional folks, the training team, and more, who have pitched in to help with this increased volume at go live.  The Ask Finance user success agents are a wonderful group and they’re learning so much – we’re going to get better and better at answering you quickly, and we appreciate you partnering with us in this phase of the project just as much as we have any other phase.